How to save any document to PDF in Microsoft Office

PDF stands for Portable Document Format. As the name indicates it is handy and the document formatting will not change across different devices and different PDF readers. This is a simple tutorial which helps you to save or print or convert any document to PDF. There are a lot of ways in which, you can create a PDF file of a document. On Microsoft Office, the best and the easiest method is to use the default Save as PDF option. Save as PDF option is available only on the latest versions of MS office. There is no such option in older versions of MS office. In such a case, you need to use some add-on software, to print as PDF. Let us discuss the methods here.

Quick Tips

In the latest builds of Windows 10, Save as PDF option is available by default. You can use any software with the print option to save anything to PDF. The following tutorial is for the older Windows version.

The easiest way to print any document to PDF

Open your document or create a new document in MS Office 2010 or above. Go to File > Save as > Select PDF from the drop down, enter the name and save the file. You are done. The screenshot for the save as PDF option is given here for your reference.

Using Office 2010 and above to save any document as PDF
Using Office 2010 and above

The Alternate Way to print any document to PDF

In older versions of Microsoft Office, you have to use some software to print to PDF. The best free conversion tool which I use is Primo PDF from Nitro PDF software. Download Primo Software from here: Download Primo. If you need advanced options like converting PDF to various formats, editing PDF, and much more, try Nitro PDF Professional free for 14 days from here. This software requires the installation of .Net Framework on your Windows machine. Check my tutorial to enable .Net Framework offline in Windows 8

After installing the software, you will see a PrimoPDF printer on your printer list. Open or create the document and give print either through file > Print or by pressing control+P. Select the PrimoPDF printer to print the document as PDF.  You can also password protect PDF by setting the password in the Primo PDF printer settings. Check the screenshot for details.

Click Print and select the printer
Modify the printer settings according to your needs

Note

This can be used with any of the software with print options. You can create or print anything to PDF including photos, Web pages, all Microsoft document formats, etc.

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